The 5 Top Mobile Apps That Run Our Business

Small business owners know that there isn’t really an off-switch when it comes to running your company. There’s always that next deal, the next day’s tasks, next month’s reports… it never ends, right?

The growth and increased functionality of mobile apps have made it easier to conduct crucial business tasks from just about anywhere. (Which is both a blessing and a curse, but that’s a subject for another blog post.)

We use the following five mobile apps to make sure we get things done, take care of our clients, and remember to pick up the groceries on the way home.

The 5 Top Mobile Apps That Run Our Business

1) Hubspot

HubSpot is one of our favorite thought leaders in the web design and online marketing space. We use HubSpot’s content management system, and their mobile app for iOS, to access marketing data, sales tools, and more on the go.

The HubSpot app includes contacts, ongoing deals, marketing reports, email engagement information — and that’s just the stuff we use regularly. One feature I like in particular is the ability to include notes with every ongoing deal, which are accessible to the rest of the team. This helps us make sure we’re all on the same page when new clients come in and allows us to provide the best service possible.


JIRA is the project management system that keeps our business going. And sure, it can be a little temperamental at times. And the user interface is a little clunky. And — y’know what? Let’s talk about the good things too.

JIRA is a comprehensive system that houses task scheduling, customer support, time tracking and more under one roof. The tiered scheduling process makes it easy to break large, complicated projects — like building and launching a website — into individual tasks that can be tracked and viewed by everyone on the team. And now that there’s a (functional) mobile version, we never leave home without JIRA.

3) Evernote

Evernote is one of the most popular note-taking mobile apps around, and for good reason. Your notes sync across multiple devices, so you can write down an idea on your phone and see it the next time you open the app on the computer.

Another handy feature is the ability to create multiple ‘notebooks’ so you can sort notes according to relevant topics. Evernote can also import photos, PDFs, and other media that you want to refer back to later.

4) Wunderlist

When notes and ideas need to become to-do lists, we turn to Wunderlist. Wunderlist makes it easy to organize and share lists, set due dates and reminders, and assign to-dos. (This is especially useful for working on internal business stuff that doesn’t fall under JIRA’s project management umbrella.)

Like Evernote, Wunderlist syncs across all of the devices you log into, so you’re never far from your next task.

5) LastPass

If you’re like us, at some point you’ve had a list of login and passwords that went on forever. (Or, if you’re like our parents, you use the same password for everything, which is a serious security risk.) We were able to ditch the passwords list with LastPass, which helps you manage all of your digital portals.

With LastPass, you can create a long, complex, and unique password for every online account you have. By using the browser extension and mobile app, the login information auto-fills for you, so you don’t have to dig for the correct credentials. And finally, you can share login access with your team without actually sharing the passwords themselves, which adds one extra layer of security.

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